1. Add/ update this section with anything that would help the bookkeeping team understand the client’s situation, including but not limited to:
   1. Bank notes/ instructions that are longer than 1 sentence.
   2. All related entities, along with their associated account numbers (last four digits), particularly when intercompany transfers may occur.
   3. Which contact to email suspense too or splits info.
   4. Notes from the client identifying specific vendors that should consistently be coded to designated accounts and do not require client review when placed in suspense, per client confirmation.
   5. Notable trends, patterns, or client-specific quirks that may impact bookkeeping.

1. Complete instructions listed within this article if re-occurring tasks are not updated Double Non-Closing Task Clean-Up 2026 
2. Add any notes/instructions from client calls or consultations, as well as any upcoming bookkeeping items to be aware of that might come from the client via email.
3. Then attach any relevant supporting documents for the No Logo team to reference when coding the books (e.g., invoices, loan documents, etc.). 
4. Tag Preparer or Supervisor to Task

1. Check to see if bank names are correctly named and report code mapping per Chart of Accounts - Naming Conventions 
2. Order accounts - Checking, Savings then CC, alpha order (Mirroring Balance Sheet)
3. Put any bank specific instructions in the description section of the given account. 
   1. If short bank instructions - This is anything that is one sentence or less. 
      1. EX: Download CSV only, MLW/Client statement/CSV download, How to find statements on web, Use commercial banking option, etc. 
   2. If long bank instructions - This is anything more than 1 sentence long. Put in bank account description “See in Client Details for further instructions” for each entity and notify your supervisor via slack about this (if very complex).
      1. EX: Milwaukie Dental Partners, Jackson Family Dental and Sauk Trail Dental (As a reference)

Reminder:

When adding a new account, ensure it is properly named, numbered, and mapped to the correct report code per Chart of Accounts 

1. Ensure each client (when applicable) has reoccurring questions set up for:
   1. Collection requests
   2. Client missing bank statement and CSVs
      1. Example: Personal bank statements or CSV statements
         1. Tag: Statements
         2. EX: “Please upload the previous month statement for ___ account.”
         3. EX: “Please upload the CSV file for the ___ account including all activity for the prior month (e.g., XX/01/2026 – XX/31/2026), as well as any trailing transactions.”
         4. Set as reoccurring Monthly, 1st of the month (Day)
         5. Check “Notify Client” box✅

FYI: 

• This will trigger a monthly email to clients on the 1st and will not resend until the next cycle (even if unanswered).
• If items are still not received whenever No Logo teams begin bookkeeping they will send the Bookkeeping – Items Needed to Code email. Then if still outstanding by the 5th business day, NL will mark the book as Stuck and notify us accordingly.